SECTION 1: MEETINGS OF THE MEMBERSHIP
Except as otherwise provided, meetings shall be held as directed by the BOARD. Educational Seminars may be held jointly with all regularly scheduled meetings.
SECTION 2: ANNUAL MEETING
Notice of the ANNUAL MEETING of the membership shall be given in writing to the membership qualified to vote by the Secretary in a manner prescribed by the BOARD to each member not less than 30 days before such meeting. The notice shall include the following information:
2.1 The date, time and place of the meeting.
2.2 The agenda of the meeting specifying any items of business to be conducted that will require a vote of the general membership of the Society.
2.3 The quorum shall consists of 20 members who are qualified to vote.
SECTION 3: GENERAL MEMBERSHIP BUSINESS MEETING
General membership business meetings may be held on a regular basis in conjunction with scheduled Seminars beginning with the year 1996. Officers, except the Immediate Past-President, will be nominated every three years to serve three year terms by election. The nominations will be presented at the first meeting that occurs after the first day of July of the election year. This meeting is defined as the ANNUAL MEETING. Following nominations at this meeting, the full membership of qualified voters will be polled in a manner prescribed by the BOARD to vote on nominees. Elected persons will be installed in the office at the next regular business meeting.
SECTION 4: SPECIAL MEETING
Special meetings of the membership may be at any time for any lawful purpose by:
4.1 The President or any three members of the BOARD.
4.2 A quorum shall consist of 20 members who are qualified to vote.
4.3 Notice of special meetings of the membership, stating the item, and, in general terms, the purpose or purposes thereof, shall be mailed by the Secretary in a manner prescribed by the BOARD to each member entitled to vote, at least fifteen days prior to the date of the special meeting.
SECTION 5: CALLING TO ORDER OF MEETING
The President, or in absence, the Vice-President, or in the absence of the President and the Vice-President, the Immediate Past President shall call the meetings of the members to order, and shall act as the presiding officer thereof.
SECTION 6: SECRETARY OF MEETING
The Secretary of the Society shall act as Secretary of all meetings of the members and in absence the presiding officer may appoint any person to act as Secretary of that meeting.
SECTION 7: ADJOURNMENT OF MEETING
Any regular or called meeting of the membership may adjourn from day- to-day, or from time-to-time without further notice, if for any reason there may not be present a quorum to transact business, in person or by proxy, such adjournment and the reasons therefore being recorded in the minutes of the proceedings of the members. When a quorum shall attend, any business may be transacted that might have been transacted any meeting had the same been held on the day on which they same was originally appointed or called.
All voting will be done in confidential manner. Members qualified to vote will be given at least twenty-one days to return the ballots from the time of the sending to the time of ballot counting.
SECTION 9: VOTING BY PROXY
All proxies must be in writing, dated and executed by the qualified members themselves or by their duly authorized agents and must be filed with the Secretary of the Society at or before the meeting of the members.
SECTION 10: VOTING AT MEETINGS
At any meeting at which the number of members present, in person or by any proxy, is less than one-half of the number of the members of the Society, no matters requiring a general vote of the membership of the Society can be voted upon, unless such matters were specifically contained in the agenda of the meeting sent to the membership pursuant to ARTICLED III, Section 2.2 and 2.3.